Every Employee on the App, No Ritzy Login Needed

Most of your staff never sit at Ritzy. Drivers, warehouse hands, site crews and port staff still want their payslips, need to ask for leave and clock in, and now they can, without anyone in the office making them a Ritzy user. With the latest Ritzy One release, the Ritzy Employee phone app has its own sign-in, switched on in the employee’s record.

One Tick on the Employee Record

Until now, every employee who used the app needed a Ritzy user account linked to their employee record. That meant a login, a group and permissions for people who would never open the desk app. Now HR does it in one place:

1. Open the employee in Payroll › Employee. Their ID No is their sign-in name.
2. On the Others tab, tick May sign in to the Ritzy Employee app. A password is made for you, short and easy to read out: Cqmuf968, never a 0 that could be an O.
3. Save, and hand over the ID No and password with the install QR code.

No user account, no group, no permissions to set. And because staff who use only the app are not Ritzy users, they need no user licence: you pay for the people who work in Ritzy, not for everyone who reads a payslip.

Everything About Them, on Their Phone

• Payslips for every closed month, with the full breakdown.
• Leave: balances, requests and their status, and applying for more.
• Approve: for supervisors, their team’s leave requests, decided on the spot.
• Clock: with the Timesheet add-on, clocking in and out by job, at the office or from home.
• Contract: when HR issues an employment contract, the employee reads it on the phone, types their name, signs with a finger and accepts, or sends it back with comments.

Signing a contract used to need a web login. Now it is a banner on the app’s Home screen.

Safe by Design

• Their own record only. The server knows who signed in. Nothing the phone sends can open a colleague’s payslip.
• The app and nothing else. An employee’s sign-in works in the Ritzy Employee app only; it cannot reach the rest of Ritzy.
• Passwords stored encrypted. HR sees a password only while setting it. If someone forgets theirs, HR generates a new one, and the employee can choose their own in the app.
• Off means off. Untick the box, or set a new password, and the employee is signed out on every phone at once.
• Guessing gets nowhere. Five wrong passwords lock that ID No for 15 minutes.

Leave Goes Up the Reporting Line

An employee’s request goes to the supervisor named on their record, who approves it in the app and is notified on their phone. Requests whose supervisor is not on the app go to HR, whose Leave Request screen also shows every request and files one for anyone who asks in person.

Already Using Ritzy Employee?

After the update, switch the app on for each employee who uses it, supervisors included, and give them their password. Their old sign-in, through a Ritzy user, no longer opens the app. The web My HR page and My Payslip report are retired: everything they showed is in the app.

Pricing

Ritzy Employee comes with the Payroll module at no extra cost, and staff who use only the app need no Ritzy user licence. Clocking in needs the Timesheet add-on.

Section 9 of the Payroll manual covers setting it up step by step.