Work from Home, Hours on the Record

In a shipping office, a lot of the work is not done in the office. Bookings, documentation, manifests and cargo tracking go on from home in the evening, on a weekend, or all week. That work deserves to be paid and costed properly. Usually it is either guessed at or lost. Ritzy One’s Timesheet now records it the same way it records a day at the office: who worked, on which job, and for how long.

Office or Home, Chosen at Clock-In

Employees clock in on the Ritzy Employee phone app, which they sign in to with their ID No. Staff who are allowed to work from home see one extra choice: Office / site or Home.

• Pick the job you’re on. Every open job is in the list, including Liner and Marine jobs. The jobs used most recently come first.
• The phone remembers. Someone who works from home most days does not have to choose Home every morning.
• The server sets the time. A clock-in at home is as reliable as one at the office.

Moving Between the Two

Plenty of days are split: the morning at the office or the port, the evening at home finishing the paperwork. When leaving the office, the employee taps Continue from home. The office entry closes and a home entry opens at the same minute, on the same job: the job stays locked until they clock out. Every hour lands on the right job and in the right place.

Home Hours You Can Report On

Home hours are booked to a Home work location on the timesheet. The rest of Timesheet then treats them like any other hours:

• Reports by location show how much of the month, or of each job, was worked from home. Group by job then location, or employee then location.
• Overtime and short hours are worked out the same way, wherever the hours were worked. Posting the month to payroll doesn’t change either.
• The supervisor sees it at a glance. On the daily timesheet, a purple house beside a name means some of that day was worked from home. Hover over it to see each clock-in and clock-out.

Only for the People You Choose

Working from home is switched on per employee. HR ticks May work from home on the Timesheet tab of the employee’s record. Everyone else never sees the choice, and the server refuses a home clock-in from someone who isn’t allowed one. The Home Location is set once in Timesheet settings, or you simply create a work location called Home.

Pricing

Working from home is part of the Timesheet add-on to Payroll, at AUD 5.40 per user per month (excl. GST). Existing Timesheet customers get it in this release at no extra cost. Read how clocking in works.

Section 13 of the Timesheet manual covers working from home step by step.