Timesheet: Daily Hours, Straight into Payroll

A monthly salary only tells part of the story. On a project, a vessel or a yard, what you pay depends on what happened each day: who turned up, where they worked, how long they stayed, and who was away. Ritzy One’s new Timesheet add-on records those days and turns them into payroll. It works out the overtime to pay and the absence to deduct, and posts both to the month’s payroll in one click.

One Sheet a Day, per Department

• Every employee gets a row. Open a department and a date, and everyone on timesheet is already there, with their usual hours and breaks filled in. Leave entered in Payroll fills in that row too.
• Up to four slots a day. Each slot has its own job, site and location, and there are two breaks. A morning on one job and an afternoon on another is simply two slots. Picking a job brings in its site, and picking a site brings in its location.
• Fast to type. Times go in as 8, 830, 8:30 or 17.5. Copy Previous Day repeats the last day entered for everyone present, so a steady week takes minutes.
• Days off in one pick. Choose the leave type under Attendance and the times clear themselves.

The Hours Work Themselves Out

As you type, each row shows its scheduled, worked, overtime and short hours:

• Scheduled hours come from your work week, so a short Thursday or a Friday off is set once. Public holidays count as days off.
• Each employee can have their own schedule. Ramadan hours, a rotation or a part-time spell can be set for a date range. It overrides the company’s hours and holidays for just those days.
• Overtime is every hour beyond the schedule. On a holiday or a day off, every hour worked is overtime. Each employee can have their own overtime factor, or none.
• Short hours and leave days show the scheduled time that was not worked, as hours and as part of a day.

Month End in One Click

Post Timesheet shows the month for every employee: days, hours worked, overtime, short hours, annual and other leave, and the amounts each one comes to. Check it, then post. The overtime becomes an addition and the leave a deduction in Additions / Deductions. Then run Salary Process as usual.

• Leave is deducted once. For an employee on timesheet, the deduction comes from the days on the sheet. Salary Process does not deduct the same absence a second time.
• Annual leave is deducted on salary and allowances, because leave salary is paid separately. Unpaid leave and short hours are deducted on salary. Paid sick leave is not deducted.
• Made a mistake? Unpost, correct the days and post again. Once the month’s payroll is posted, its timesheet is locked, so the record stays true.

Hours by Job, Site and Employee

Timesheet Reports add up the hours for any date range, at one or two levels. Each level can be job, site, location, department, employee, day or month. For example, job then employee shows who worked on each job, and site then month shows how a site was staffed over the year. The Detail view lists every slot, and both views export to Excel. That makes it easy to charge labour to a job or check a contractor’s bill.

Coming from Ritzy 8

Ritzy 8 kept timesheets in their own database beside the company. Ritzy One keeps them with everything else. Your timesheet history comes across with the company import, or on its own for a company that has already moved. The hours match Ritzy 8’s for practically every imported day, and the pay formulas stay as they were. A few things now work better:

• A break is taken off only once.
• A closed month can’t be changed.
• Posted days are marked as posted.
• You choose which leave type is annual leave.

Pricing

Timesheet is an add-on to Payroll at AUD 5.40 per user per month (excl. GST), with the same volume discounts as every module. It needs Payroll. Add it to a quotation and Payroll comes with it.

The full Timesheet manual covers setting up, entering a day, posting the month and the reports. The Help button on any Timesheet screen opens it.