Staff Clock In from Their Phone, Job by Job

The person who knows when the work started is the person doing it. Until now, someone in the office typed each day’s times into the Timesheet. With the latest Ritzy One release, employees clock in and out themselves, on their phone or at their desk, and say which job they are working on. Each tap goes straight onto the timesheet. Overtime, short hours and the month’s posting to payroll work exactly as before.

Clock In, Pick the Job, Get On with It

The Ritzy Employee phone app gains a Clock tab. Staff already use the app for payslips and leave; anyone allowed to clock in now opens straight onto it.

• Clock in: choose the job and tap once. The jobs used most recently are at the top, then the department’s own jobs, then every other open job, Liner and Marine jobs included.
• Stay on that job. The job is locked until they clock out, so the hours can’t drift onto another one. To move on, they clock out and clock in to the next job.
• Only their jobs, when you say so. HR can give an employee a list of allowed jobs with a start and end date. Until the end date they see only those; after it, every open job comes back.
• Clock out at the end of the day. The screen shows how long they have been working, today’s clock-ins and clock-outs, and the last two weeks’ hours, overtime included.

The time comes from the server, not the phone, so a phone with the wrong clock cannot move a shift.

What the Supervisor Sees

The daily timesheet looks the same, with the self-recorded times already filled in. A small tag beside each employee lists their clock-ins and clock-outs and the job for each. When the phone shared its position, there is a map link too. A few safeguards keep the record straight:

• No overwritten punches. If someone clocks in while the supervisor is editing the same day, saving stops and asks for a refresh.
• Night shifts split at midnight. A shift that runs past midnight is split across the two days automatically.
• Forgotten clock-outs are flagged. A clock-in left open for more than 16 hours shows as a missed clock-out, for the supervisor to complete.
• Closed months stay closed. Once a month is posted to payroll, nobody can clock into it.

Working from Home Too

Staff you allow to work from home choose Office / site or Home when they clock in, and their home hours are recorded as such. Read how working from home works.

Setting It Up

It takes a few minutes:

1. Put the employee on timesheet.
2. Tick May sign in to the Ritzy Employee app on their record, and note the password it makes.
3. If they should only book to certain jobs for a while, choose their allowed jobs and the dates.
4. Hand over their ID No, the password and the install QR code.

Staff who only clock in need no Ritzy login at all. Read how the app sign-in works.

Pricing

Clocking in is part of the Timesheet add-on to Payroll, at AUD 5.40 per user per month (excl. GST). Existing Timesheet customers get it in this release at no extra cost.

Section 13 of the Timesheet manual covers clocking in step by step.